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Planning Your Event

Thank you for considering Pepperdine Campus Dining to cater your upcoming event. To help us provide you with the highest quality food and services please refer to the following guidelines and procedures. With proper planning, your event will not only fit your budget, but will also "WOW" your guests.

Choosing Facilities

Our Catering Department at Pepperdine provides service to a variety of locations on campus. In fact, if you can reserve it, we can cater it. Facility reservations need to be made (7) working days prior to the event. To reserve a facility, please contact the University Special Programs at (310) 506-4264. For table and chair arrangements, please contact Central Plant Operations/Housekeeping Services at (310) 506-4308. Please feel free to contact our Catering Department at (310) 506-4121 for any guidance you may need. Pick up and off campus orders may be arranged by contacting the Catering Department directly.

Placing Your Order

To ensure your function flows smoothly, we need time to carefully plan your event. We recommend that you place all catering orders at least two weeks in advance. For large events, especially those on popular dates such as graduation weekend, even more advance planning is advisable. Our minimum notice is (7) working days prior to the event. Events booked with less than (7) working days will be subject to a 10% service charge. Last minute events booked with less than (3) days notice will be subject to a 20% service charge. To place a catering order, you may call our Catering Department at (310) 506-4121 or fill out a Catering Request Form and fax it to (310) 506-4794 or e-mail it to erica.block@sodexo.com.

Selecting Your Menu

Our Catering Guide represents our most popular offerings, however, our Catering staff will be happy to personally assist you in planning a special menu to suit your group's specific needs and budget. Whether you need innovative cuisine or simply good food, it is our pride and pleasure to serve your needs with quality, creativity and personal attention.

Guarantees and Minimums

In arranging for your function, the attendance numbers must be specified 72 hours prior to the event. This number will be considered a guarantee, not subject to reduction and charges will be made accordingly. We will make every effort to accommodate increased counts but service is not guaranteed. Orders under $25.00 (not including delivery) are subject to an additional charge and are subject to a delivery fee of $10.00 per delivery on campus. Orders of less than $50.00 will not be accepted for an off campus event.

Changes and Cancellations

Any necessary changes or cancellations must be made at least two (2) full working days prior to the event. If you cancel your event less than forty-eight (48) hours in advance, you will be charged 50% of the guaranteed count and rate. Events cancelled within (6) hours of the events start time will be subject to a 100% charge based on the guaranteed count.

After Hour Services

Event service time is based on a two (2) hour service window beginning upon the guaranteed start time. Additional fee of $10.00 per hour per University Dining Services staff member will be assessed, unless prior arrangements have been made. Events scheduled to run past 10:00p.m. or that are booked on a Federal or University Holiday will be subject to overtime charges based on required staffing.

Billing Information

For Non-University events a down payment of 50% is required at least seven (7) working days prior to the event with the balance due upon service. Off campus groups are required to submit a check made to Pepperdine Campus Dining. An open purchase order must be received by Dining Services five days prior to the University event. Credit cards are accepted. Sales tax will be added to all orders and prices are subject to change.

Special Conditions

In compliance with State and Federal Health Regulations, food and beverage may not be removed by you, your group or any guests from the premises following your function.

Pepperdine University | Dining Services | 24255 Pacific Coast Hwy TCC 102 | Malibu, CA 90263 | tel. (310) 506-4296 | Contact Us